Scope statement approvals are critical because no further action can be taken on the request until authorized by the College Representative. The College Representative reviews the information in the Scope Statement, with input from the requester, and determines the next course of action:
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Assessment Approval
A program document, describing the information gathered during assessment is sent to the Customer and College Representative for review. Architectural and engineering analyses have been completed.
This document is intended to provide the information necessary to determine whether or not design and construction will proceed. Included is a definition of the project scope, an estimate of the projected cost, and a recommendation for action.
Program approval by the Customer and College Representative is required before design can proceed.
Design Phase Approvals
Design Phase approvals will vary based on the complexity of the project. Therefore not all projects will proceed through Schematic Design and Design Development. For complex projects, Schematic Design and Design Development approvals will be needed.
Projects require department, college, and (depending on the project) Provost or Executive approval, to proceed from one phase to the next.
Scope confirmation and a funding source will be required prior to Schematic Design proceeding.
Schematic Design approval will be required before proceeding with Design Development and Construction Documents.
Final Design approval and funding for construction will be required before the project is bid, ordered, or built.
Construction Document Approval
Two sets of complete construction plans and specifications are provided to the Customer for review and approval. Construction estimates and total project cost estimates are included with the design documents.
Upon acceptance and approval, one signed copy is returned to the Office of Capital Projects.
Prior to bidding, the OUA will seek Regents’ project approval if required.
Final Budget Approval
A summary of the Construction Service Agreement is sent to the Customer and College Representative. This document itemizes the construction bids generated during the bidding phase from approved construction drawings.
OCP recommendation is indicated, Customer and College Representative compensation is requested.
Other Required Approvals
Major Capital (>$500k and/or adding square feet) projects require additional approvals that will be facilitated by the University Architect:
• UNM Board of Regents
- Project Approval (usually prior to building)
• NM Higher Education Department (HED)
• NM State Board of Finance (SBOF)
- Project Approval (>$750k)
